Job Description

Athletic Manager

Athletic Department (Student Affairs)

Tsaile Campus

Duty Schedule:

Monday thru Friday; 40 hours per week, possibly late hours and weekends

Summary/Objective of Position:

Athletic Manager coordinates and manages athletic-related functions for the College, including planning, organizing, and supervising the Athletic Coaches (Rodeo, Cross-Country, and Archery), Gym/Weight Room Facilities, and Student Interns within the Athletics Department.

The Athletic Manager is responsible to interview, hire, orientate, train, plan, assign, and direct work, reward and discipline employees, and address complaints and resolve problems. The Athletic Manager must be a clear and effective communicator (written and verbally) to manage employees within his or her department and to articulate the goals of the athletic department. The Athletic Manager works under the general supervision of the Director of Student Engagement & Leadership with the Student Affairs Division.

Description of Essential Functions of the Position

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Program Planning/Supervision: Develop and implement specific athletic programs and direct and coordinate the athletic department and programs (including Gym, Weight Room, Rodeo, Archery, and Cross Country Programs). Supervise and authorize the utilization of athletic facilities in collaboration with the Campus Security, Maintenance and Operations, and the Director of Student Engagement & Leadership. Oversee the production of the athletic handbook, bulletins, and other publications. Provide athletic and coaching orientations, conditioning, and athletic training programs. Advise and assist with program planning for student athletes and athletic activities. Assess and monitor students' eligible for all athletic programs (Rodeo, Archery, and Cross Country teams); review/analyze/update required student athlete eligibility forms and reports. Assists coaches and athletes with compliance codes regarding athletic rosters, eligibility, pictures, etc. Coordinate athletic uses of training and weight/fitness room facilities. Coordinates and supervises the use of college vehicles for athletic travels. Recommends and reviews policies for student and community use of facilities at the college. Review and recommend changes, repairs, and improvement of athletic equipment and facilities, as needed. Develop and coordinate long range planning to arrange and implement athletic activities and events through proper management.
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Network and Partnership: Arrange for athletic events on campus (game management). Attends all athletic home events/competitions and serve as the game administrator and/or be responsible for delegating a game administrator. Oversee the processes and protocols for student athlete recruitment and retention. Assist Athletic Coaches with tracking and monitoring the academic progress of student athletes through reviews of academic transcripts at midterm and finals throughout the semesters. Track required paperwork for students transferring to 4-year post-secondary programs. Distribute Athletic Association calendars of due dates to all athletic coaching staff; monitors due dates and send reminders to all coaching staff; follow up to assure all due dates have been met. Assist with hiring of staff and student interns for the Athletic Programs; forward recommendations of hire
The essential duties of this position may change at any time with or without notice and requirements are subject to possible modification to
reasonably accommodate individuals with disabilities to Director of Student Engagement & Leadership and Human Resources. Provide leadership for student athletics club fundraising activities. Serve as a liaison with community, state, and national organizations related to athletics.
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Program Assessment/Reporting: Assist in the design and development of the athletic department website; enter and maintain websites and review student athlete data to ensure current and accurate information is posted. Prepares student athletic eligibility report using Equity in Athletics Disclosure Act (EADA) online posting. Prepares and submits reports to Office of Student Affairs and various key administrations; (ie. Office of Institutional Reporting and Planning, Vice President of Student Affairs, Board of Regents' monthly reports, AIMS Reporting, etc.). Responsible for performance evaluations of staff. Carries out other supervisory responsibilities in accordance with college policies and applicable laws.
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Fiscal Management: Plan, develop, oversee, monitor, and manage the Athletic Department's operational budgets (Athletics, Gym, Rodeo, Archery, and Cross Country); manage department's financial and physical resources. Assist Athletic programs and services to meet budgetary responsibilities and policies. Assist the Director of Student Engagement & Leadership to review, assess, and analyze quarterly and annual expenditure trends in the Athletic Programs. Prepare and manage budgets to support student retention goals and activities. Present at the annual college budget hearings, if requested.

QUALIFICATIONS

Education & Experience

Minimum:

Bachelor's degree in Education, Physical Education, Business, Marketing or closely related field. Experience working as an assistant athletic director, college level teaching and coaching, or any combination of related athletic or administrative experience in a post-secondary setting is preferred. Minimum of 3 years' experience and knowledge of current practices in the delivery of athletic programs at post-secondary institutions; student athletic issues; supervision techniques; administrative budgeting and financial record keeping and control procedures; athletic association rules and practices; sport procedures and practices.

Preferred:

Master's degree in Athletic Administration, Student Affairs, Business or closely related field preferred.

Knowledge:

Displays empathy and positive regard for others in written, verbal and non-verbal communications. Works effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication. Builds trusting and professional relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

Skills:

Maintains proficiency as needed by attending trainings, reading job-related materials, and meeting with others in area of responsibility. Dresses appropriately for a workplace with frequent customer service interaction and community outreach. Meets all required standards of confidentiality and safety. Maintains work areas in a clean and orderly manner.

Abilities:

Ability to integrate multiple activities and programs around the goals of the athletic programs. Participate with other campus personnel in developing and coordinating activities, goals, and services. Develop and provide athletic services to meet the needs of a wide variety of student athletes. Supervise and train students and staff in a variety of labor intensive activities. Communicate effectively orally and in writing. Establish cooperative working relationships

Physical Requirements, Work Environment & Travel:

Usual office working conditions. The noise level in the work environment is typical of most office environments. Minimum physical exertion. While performing the duties of this position, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools or controls. The position requires mobility. Travel and evening and weekend hours may be necessary.

Other Requirement(s):

Must have and maintain a valid state issued driver's license and successfully pass a background check. Other licensing may be required depending on position and/or area of assignment.

Diné College

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Athletic Manager